Cornerstone Relocation Group, a wholly owned subsidiary of Atlas World Group, has been delivering high-touch, employee-focused mobility solutions for 30+ years. We are seeking an Executive Support Specialist with a track record of success to join our growing service team!
This position offers flexibility and may be structured as either part-time or full-time. However, it requires an on-site presence, so candidates must be located within commuting distance of Basking Ridge, NJ.
The Executive Support Specialist provides high-level administrative and operational support to the President/CEO and senior leadership team. This role performs diverse administrative and project-focused duties requiring discretion, judgment, and a high level of confidentiality. The Executive Support Specialist also serves as a liaison across departments to foster a strong organizational culture focused on accountability, collaboration, communication, and operational discipline. In addition to executive support, this role ensures smooth day-to-day office operations, facility management, supply procurement, and event coordination.
Key Responsibilities:
- Provide comprehensive administrative support to the President/CEO and senior leadership team, ensuring seamless daily operations and prioritization of tasks.
- Manage and maintain the company-wide Smartsheet action tracking system, ensuring timely updates, prioritization of deliverables, and follow-up with responsible parties.
- Support the President/CEO’s engagement with the senior leadership team, including preparation for quarterly board meetings and gathering and formatting content to meet executive standards.
- Coordinate and arrange complex and detailed travel plans for staff and clients, including international travel logistics, and maintain relationships with preferred vendors and hotels.
- Plan and execute corporate events, including ERC conferences, Atlas conventions, forums, and in-office celebrations and gatherings.
- Act as a liaison across the organization to foster a positive and accountable team culture, promoting collaboration, communication, and operational excellence.
- Maintain a professional, safe, and organized office environment by overseeing facilities management, ensuring compliance with HR and safety standards, and coordinating maintenance and service providers.
- Manage daily office operations, including procurement, stocking, and tracking of office supplies, food, and kitchen items, ensuring cost efficiency and operational readiness.
- Schedule meetings, transportation services, restaurant reservations, and event logistics for executives and staff as needed.
- Manage timecard approvals and assist staff with issues.
- Track issuance/return of employees with equipment and work with IT to maintain the status of equipment.
- Assist with on-and-off-boarding of employees including sending welcome boxes, organizing photos, reviewing Smartsheet processes, etc.
- Support administrative needs for the VP, Corporate Services, including tracking and maintaining licenses, leases, and contracts.
- Maintain and update company organizational charts
- Assist the Marketing department with administrative support, including packaging, shipping, promotional inventory management, and client gifting coordination.
- Coordinate and issue office access key cards; manage outgoing mail, shipping, and deliveries via USPS, FedEx, and other providers.
- Prepare and submit monthly expense reports for the President/CEO with accuracy and timeliness.
- Transcribe, format, edit, and produce professional documents, presentations, and reports for internal and external distribution.
Your Wellness is our Focus:
- Medical, dental, and vision for employees and dependents
- Employee assistance programs focused on mental health.
- Access to a licensed therapist 24/7
- Wellness programs with employee perks
Financial Wellbeing:
- Generous 401(k) matching retirement plans
- Pre-tax savings plans, HSA & FSA
- Employee assistance programs focused on financial wellbeing.
Flexibility and Time Off:
- Paid time off including vacation, sick leave, parental leave, holidays, and disability leave.
